The concept of an employee directory is not new. However, both employers and employees find it to be a highly desirable HR role.
For the sake of convenience, consumers in many businesses prefer to conduct specific jobs themselves. Online banking and supermarket self-checkout are two examples.
What makes you think it’s any different at work? Employees can take time off and log work attendance records through a web-based system with employee self-service.
They can also access personal documents such as their personnel file and related company resources and complete or amend personal information.
Continue reading to learn why all of this can be pretty beneficial to your HR department.
What is employee self-service, and how does it work?
Employee self-service (ESS) allows businesses to work more efficiently and save time. At the same time, it improves data accuracy by allowing employees to take control of some administrative tasks.
Many firms’ HR teams are rapidly recognizing the need for a digital workplace. Despite this, many firms still do HR functions using Excel spreadsheets, Word documents, or even paper files.
However, employee self-service and other digital technologies help businesses save time and money in the correct places.
Companies are increasingly granting employees access to various services within HR software as a result of contemporary technology.
The idea is to streamline administrative procedures by allowing staff to do activities on their own time.
Employee self-service makes it much easier to do the following things:
- Annually planning leaves
- Tracking time
- Updating details of employees by digitizing their files
The advantages of a employee self-service system for employees
HR departments continue to devote significant time and expense to commercial and operational HR.
A self-service portal for employees can assist in shortening the time spent on HR administration while also providing numerous benefits.
Ensure that employee records are current
By allowing employees to edit their personal information, an employee self-service system aids managers in getting paperwork under control.
A personnel system generates reports that show the status of employees’ data entry. As a result, you’ll be able to remind employees to complete their details.
Easily manage your vacation time
All parties involved will be notified via email alerts during the procedure. It begins when an employee submits a leave request and continues until a decision is reached.
If that wasn’t enough, time off records is immediately updated and made available to the appropriate individuals.
Improve the efficiency of your HR department
HR managers might spend more time on essential issues if the HR effort could be minimized by delegating administrative activities.
As a result, they may be able to assure the company’s long-term success. Employee self-service is an excellent example of why HR experts believe HR technology is crucial to future business success.
Get rid of any questions that aren’t necessary
Concerning the previous point, employees will be able to view all of their information immediately on the employee self-service portal, which will eliminate questions such as “what is my leave balance?” and “has my holiday been approved?”
Accurate payroll and time tracking
Do you remember agonizing over incomplete timesheets or employees who forgot to clock out in the good old days?
Employees can fill their timesheets as soon as they are reminded using self-service time and attendance software.
Then they can make the necessary adjustments to their accounts. Timesheets that are complete and accurate also help to avoid payroll errors.
Avoid squandering time correcting errors
Fixing mistakes takes time with paper-based systems and congested mailboxes. On the other hand, a single central platform will save you time by allowing you to make adjustments fast and efficiently.
There’s no need to waste time reprinting documents or retrieving emails. The information you require is centralized in a single system with an ESS.
Reduced costs and saves on office supplies
The admin costs of handling leave or printing employee leave requests, records forms, or timesheets should not be overlooked.
Allowing employees to view their records and other information online reduces paper usage and costs. You are also decreasing your environmental effect by replacing paper documents.
There are various benefits associated with having employee self-services involved with your regular workflows.
As specified above, consider these benefits and understand why you must also get them for your firm.