10 Must-Have Reports in Your HR Software

After working with different clients, I’ve seen how important the right HR reports are. Without them, tracking data, managing costs, and monitoring performance becomes time-consuming. The right reports bring clarity, save time, and support better decision-making.

Unfortunately, not all HRMS offer all kinds of reports. This means you need to check with your HRMS or the one your evaluating to purchase that whether or not they have all the necessary reports that will help you with your HR management.

As per my experience, here are 10 must-have reports every HR software in India should include:

1. Compliance Report

• -This report should include all the data of compliances such as PF, PT, ESIC, Gratuity etc.
• -It reduces the risk of penalties and keeps audits smooth.

2. Cost To Company Report

• -CTC reports define the total cost a company bears for an employee which includes Employee salary as well as other expenses.
• -This will show how much a company spends on each employee.

3. Employee Details Report

• -Employee details report includes all the basic details of an employee such as personal details, department, designation, role, joining date, status etc.
• -With the help of this report the HR can quickly find employees full details in one place.

4. Employee Exit Report

• -This report will show full details of employees who left the company bifurcating them by their department including the reason.
• -This will help company to understand the reason of employee retention and how they can improve it.

5. Employee Performance Report

• -Helps understand how well employees are performing by rating their goals and reviews.
• -This will help in promotion, increment and company’s development planning.

6. Employee Missing Details Report

• -This report shows full details of missing information or data of an employee.
• -It helps HR identify what details are not filled such as bank details, documents, or contact information.
• -This makes it easier to follow up and complete employee records.

7. Inactive Employee Report

• -The Inactive Employee Report shows the list of employees who are no longer working in the company or are not active in the system.
• -This helps keeps track of how many employees left the company.

8. Employee overtime Report

• -Employee overtime report keeps track of how many extra hours employees have worked.
• -This will help in calculating overtime pay.

9. Total Number of Employees/ Headcount Report

• -This report will provide you a total number of employees present in your organization. Which can also be further divided in SBU-wise, department-wise, Branch-wise, Location-wise, gender-wise, etc.
• -This will help HR’s manager’s and team leaders understand their team size and make better decisions about hiring, planning, and managing people.

10. Daily Task / Timesheet Report

• -This type of report provides a clear view of daily work done by employees, including tasks completed and time utilized.
• -It helps identify productivity gaps, ensures accountability, and supports better planning and workload distribution.

For HRs and founders, these reports are not just data; they give clarity on people, performance, and overall business health. With the right reports, it becomes easier to plan ahead and avoid last-minute issues.